Suzanne Mullett asked:


What is Microsoft Project Server 2003?

Microsoft Project Server 2003 can be used as a tool to facilitate collaboration between the project manager, the team and the system administrator. In combination with Web Access which supports electronic communication via the internet, Microsoft Project Server 2003 extends the applications of Microsoft Project. It stores all project information in a secure, central database; access to which is controlled by a system administrator.

How can it assist project managers?
Good communication is a key aspect of project management. Microsoft Project Server 2003 enables important information to be communicated and shared, easily and efficiently between all members of the team. As a result, the project management team can make decisions based on up-to-date information. Furthermore, information can be shared in a secure way because of the security controls incorporated into the software. It is particularly useful for organizations which operate on a global scale and have centralized resource management or require standardization between projects. It has the potential to encourage more efficient use of resources by enabling analysis of resource workloads to take place.

What are the benefits of using Microsoft Project Server?

By supporting communication between project team members, Microsoft Project Server facilitates the decision making process and is thereby able to increase the likelihood of a successful outcome. As many issues can be handled via on-line communication, the need for face to face meetings is reduced thereby saving precious time. Regardless of where different members of the project team are based, communication is facilitated by Microsoft Project Server as long as all parties have access to the internet. Individuals can therefore respond quickly to changes and are more likely to complete their tasks on time.

Microsoft Project Server can also assist in the management of resources. As all data is contained in one location, it is possible to assess the efficiency of resource allocation and keep track of the current workload more easily. This is particularly important for organisations which have a central resource pool and need to forecast the short-term and long-term requirements of various projects.

Implementation requirements

For successful implementation of Microsoft Project Server 2003 to take place, it is important that the system administrator has a clear understanding of the system. Once the system has been installed, it must be managed appropriately to ensure that the flow of information can proceed smoothly. The project team as a whole will require training to ensure that they are able to use the software effectively. Microsoft Project Server 2003 training is available in a variety of formats and can be arranged in a way that best suits the structure of your organisation.